Tips on Where to Sit in Your Next Meeting

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Ever wondered how where you sit impacts a meeting or interview? There are definitely dynamics to consider when choosing where to sit in relation to the other attendees in the meeting room. In the western world, the most senior person in the meeting sits at the head of the table. While in Asia, the most senior person sits in the middle of one of the horizontal rows.

 

Here are some tips about seating positions and how they impact the dynamic of meetings. While many factors will determine the application of the points here, such as number of people in attendance, how early you are to the meeting and even the shape of the table, these tips can help at the very least by highlighting the forces at play and the advantages and disadvantages of various seating arrangements.

 

Share the corner to put them at ease

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When you share one corner of the meeting table, the other person is more likely to be relaxed, comfortable and open to free-flowing conversation. This positioning allows for easy eye contact, freedom to use and observe each other’s gestures, and eliminates territorial division of the table. This can be used for introductory meetings and one-on-one presentations to establish rapport quickly and gain trust. In larger meetings it is easier to reciprocate cooperation from the person seated next you than anyone else at the table.

 

Side by Side for collaboration

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Have a deadline looming? Sitting side by side is great positioning for collaborating and brain storming between two people. Most people gravitate to this position naturally when they are working on the same project. Depending on your level of comfort prior to the meeting there might be a feeling of discomfort or invasion of personal space because of the close proximity of the parties at the table.

 

Face-off for a power play

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We’ve all experienced the tense atmosphere that sitting directly opposite someone (or in a competitive position) can create. In an office setting it can be used to establish a superior-subordinate role. In social research it was found that when seated across from someone else, people speak in shorter sentences and recall less of what was said. It was also discovered that those involved in the study were less likely to be persuaded than any other seating arrangement.

 

Circle, Square or Rectangle?

Square tables provide the opportunity to combine both corner and side by side seating while a rectangular table provides multiple competitive positions. It is said that King Arthur sat the knights around the round table to avoid the competitive dynamic and imply equality.

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So how will you leverage your place at the meeting table to forge a new relationship or establish leadership?

 

Sources: http://westsidetoastmasters.com/resources/book_of_body_language/chap17.html
https://www.psychologytoday.com/blog/digital-leaders/201210/the-power-seat-where-you-sit-matters

#RostieTalks – Citrix – GoToMeeting

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Citrix

This week on #RostieTalks features David Potter, Marketing Manager for Citrix Canada in Toronto and Spencer Anderson, Rostie Group’s Customer Service Representative. They dive into Citrix’s GoToMeeting platform and the benefits of having a versatile office space in Toronto’s waterfront community. Watch the video then check out http://www.gotomeeting.ca/ for more ways to improve your business meeting experience.

 

This is Spencer Anderson from The Rostie Group, and I’m here with David Potter from Citrix.

Q.  Tell us a bit about your business and what are the specific areas that you guys specialize in.

A.  We’re a software company. We have a range of online products that allow people to collaborate, work, and stay productive regardless of where they are.

 

Q.  How did you develop your interest in the industry?

A.  I came into tech marketing kind of backwards, I was in the advertising industry first and got into working on clients who were in tech business and gradually over time moved into working on the client side of the business and was lucky enough to join Citrix when we opened the office for our mobility apps business unit here a couple of years ago.

 

Q.  What are the main differences between GoToMeeting and your competitors?

A.  Whether you’re looking at GoToMeeting or GoToWebinar or any of our other products we really focus on a couple different things. The biggest one being ease of use because if the products aren’t easy for your customers or for you to use or your employees to use then you’re not going to see the benefit that you hope to. We also have a product set that is focused on businesses, so they’re not consumer products; they have really been designed with businesses in mind.

 

Q.  How long has Citrix been with The Rostie Group?

A.  We have been here at The Rostie Group for about three years since we opened since we opened our offices for the mobility apps and business unit here in Canada.

 

Q.  How often do you use our meeting space and training space?

A.  The great thing for the meeting space for us is that we have a relatively small team in Canada and the ability to have extra meeting rooms and scale up when we need it gives us the flexibility without the need to have to carry that extra cost in an ongoing basis.

 

Q.  What is your experience working in this kind of an environment so far?

A.  We have a great balance in this type of environment. We have a personal or a segregated office space here for Citrix which gives us the privacy but we also have access to the shared facilities such as the kitchen or the extra meetings rooms which has been great for us as we’ve grown

 

Q.  What is the most exciting part of your job?

A.  I think I have a really great job; I have lots of opportunities to do different things on an ongoing basis. There is a great opportunity to test and do new things whether it’s in social media or some of the things we’re doing to help support the sales team here in Canada.

 

Q.  Living and working in downtown Toronto, Harbourfront/South Core, what do you love most about it?

A.  I think for me I really like the way the South Core has been changing over the last number of years, despite the construction I think it will be well worth it in the end. I’m working here now as my second stint, my first being working at a university at one of the other buildings here and it’s amazing how much has changed. With the connection of the PATH getting you right downtown when you need to, particularly in the winters, the addition of UP is going to be great in the sense that if you’re travelling regionally you can quickly get over to Billy Bishop (Airport) to take a short flight, if you need to go a little farther the UP train will get you to Pearson (Airport) fairly quickly and painlessly once it’s up and running and I think the changes that are happening along the WaterFront make it a very vibrant place to work and live.

 

Thank you for coming out and answering a few questions David!

Welcome to Your New Queens Quay

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UntitledIn a little more than two months – mark your calendars for June 19, 2015 – Queens Quay will officially reopen. Soon we’ll be strolling along the revitalized Queens Quay’s generous pedestrian promenade and riding our bikes down the new Martin Goodman Trail. If you’ve been by the construction site in recent weeks, you’ve already seen the new street taking shape. The streetcars are running. The granite promenades on the north side are almost complete and those on the south side are well underway. The Martin Goodman Trail is also nearing completion and soon we’ll just be applying the finishing touches.

How to choose a Meeting Room in Toronto

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IMG_0653Inspections for choosing a meeting room provider can be particularly nerve racking. Agreed. However, we’re here to tell you it doesn’t have to be and here are a few short and sweet tips.

Put yourself in the attendees’ shoes

Do a surprise tour. Pop in unannounced and save yourself the distraction of the red carpet treatment that’s doled out for a prearranged visit.

Know your parameters

Your goals and parameters should ideally dictate the facilities you end up choosing. If you want to have excitement and interaction then your venue should have theatre capabilities and suitable tech support. If you are conducting training then you will do better with a location that can eliminate interuptions and has sound proof walls in each room.

Is there dedicated IT support? If not , are you able to risk running into a technical hitch right before your meeting begins and not have dedicated IT staff on hand?

Make a note of all the things that are important to you such as catering options that fit your budget, amenities, view and flexibility.

Take a closer look

Conduct a deep analysis to compare sites’ strengths and weakness. Evaluate locations based on relevant factors such as proximity to public transport, restaurants, parking, airports etc

How safe are the surroundings and how easy is it to get around if your attendees decide to leave the meeting room site?

 

Peak of the Week has now ended!

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This is our official wrap-up of the Peak of the Week lunch series! We are phasing out this program with the recent arrival of WaterPark Place’s new food vendors. For the last year, while the building was under renovation, The Rostie Group had started ‘Peak of the Week’ which is a meal delivery program for our clients. We picked a new restaurant every Wednesday (the peak of the week) and had lunch delivered for all of our clients from that restaurant.

We would like to thank our customers for their ongoing participation and support of Peak of the Week, which has made our program successful over the renovation period at WaterPark Place. Below are the most popular restaurants and dishes chosen by our customers. These are all local and Canadian favourites that we encourage you to try, especially if you’re interested in exploring more of Toronto’s food scene!

 

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Summer Sweet Salad

 

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Pad Thai

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Quarter Chicken Dinner

 

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Smoked Meat Sandwich

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Souvlaki Dinner

When a Recruiter Calls…

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Contributor:  Pamela Inglis, Recruiter – Rostie & Associates

You know the call, as soon as you hear it’s a recruiter on the other end of the phone there’s a good chance that the first thing you say is “thanks, but I’m not looking”. Fair enough. The majority of the people we call are happy in their current role. But does that mean you shouldn’t take a few minutes to find out what they’re calling about? It may not be for you but perhaps you have a friend that’s on the market or maybe, just maybe, it’s your dream job.

It may not be the time for you to make a move, maybe not the right role, but why not take a few minutes and get to know us a little. Hopefully you’ll never be in the position where you have to find another job, but eventually you may want to. And we’ll be here…waiting for your call.

Happy Birthday Cynthia!

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Happy Birthday Cynthia Rostie

Happy Birthday Cynthia!

The team at The Rostie Group would like to wish Cynthia Rostie a very Happy Birthday. We hope she has a wonderful day and is enjoying her travels. We look forward to celebrating with her upon her return!

Meetings made easy with videoconferencing

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Video Conferencing

 

Videoconferencing is a convenient and effective meeting option which can save your organization both time and money. This technology has many advantages over traditional business meetings.

Lowers travel expenses

Share information with colleagues around the world in mere seconds without unnecessary travel costs, long layovers, pricey courier services, and all those other stresses and hassles associated with travel.

Conduct worry-free recruiting

Find the best candidate for the job no matter where they may be located. Videoconferencing enables you to pre-screen, interview, and privately interact with potential employees all while providing personal contact in the assessment process.

Gain a Competitive “Edge”

Videoconferencing gives you the instant “edge” in an increasingly globalized business world. Get a variety of diverse perspectives from off-site associates with limited planning or notice.

Stay ‘in the loop’

Whether working from the office, connecting from home, or conducting business off-site, videoconferencing allows you to effortlessly manage your business priorities while remaining an integral part of the decision making process.

Reduces your Company’s Carbon Footprint

With the business world changing rapidly, videoconferencing allows you to host a traditional meeting without the traditional constraints of space and location Bring your groups from several key locations together rather than relying on high-emission transport to get everyone into the same room.

Let The Rostie Group host your next videoconference. Our cutting-edge equipment is safe, secure, and reliable. Plus, we offer on-call technical support and assistance throughout the entire videoconferencing process. Whether purchasing or renting our equipment, The Rostie Group can provide your organization with innovative communication solutions for an ever-changing global marketplace.

Prowork with Us!

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Proworking - The Rostie Group - Coworking - Shared Workstations

 

Tired of rushing to the coffee shop and grabbing a table to work? Find yourself tipping more often and buying more coffee in order to have a place to call your `office’? Need an office space but don’t want to get tied down to a lease and worry about all the details?

The Rostie Group can help! How about Proworking?

Proworking is a professional and productive solution for all types of professionals ranging from those that are launching their careers to seasoned baby boomers starting a new business and finding their footing in uncharted territory. Imagine working under the same roof as other talented and ambitious professionals. That synergy, flexibility, and affordability is what Proworking is all about. You get to work beside likeminded people and leave the rest of the details to us. We have flexible monthly options that are tailored to your needs.

Proworking is a shared office environment where you don’t have to worry about leasing or contracts. We offer all of our clients a personalized touch, and want to stand by you and support you as you work to grow your business from its infancy or nurture it into your dream. The Rostie Group has combined elements of cafe culture and an innovative and engaging work environment to offer you:

  • A secure and personal workspace
  • Access to a wide array of business centre amenities
  • Packages that work for any budget
  • No license agreements
  • Access to a professional environment to conduct/run your business
  • A prestigious Bay Street address in the south core
  • Networking opportunities to enhance your business
  • Access to exciting in-house events that include fun social mixers, professional networking, informative talks, as well as coaching opportunities

Proworking Membership 1 (Option Flex) $250/Month

  • Access to workspace during business hours (unlimited)
  • Complimentary coffee
  • Phone / Internet and WIFI
  • Access to a locked filing cabinet (additional charges apply)
  • Telephone (long distance charges apply)
  • Use of services – photocopier / fax / secretarial (additional charges apply)
  • Transfer membership to a proworker or friend for only $50.00

Proworking Membership 2 (Option Dedicated) $500/Month

  • Access to Workspace 24/7
  • Phone / Internet and WIFI
  • Access to a locked filing cabinet
  • Small meeting rooms (5 hours / month)
  • Telephone (long distance charges apply)
  • Use of services – photocopier / fax / secretarial (additional charges apply)
  • Transfer membership to a proworker or friend for only $50.00