Events, Training & Conference Meeting Rooms

Atlantic

Rostie Group Atlantic Meeting Room 03

Baltic

Rostie Group Baltic Meeting Room

Caspian

Rostie Group Caspian Meeting Room 01

Muskoka

Rostie Group Muskoka Meeting Room

Rainy Lake

Rostie Group Rainy Lake Room Classroom Layout

Pacific

Toronto Bay

Lake Joe

Rostie Group Lake Joe Meeting Room 01

The Meeting Rooms at The Rostie Group are all named after great Oceans and Lakes.

You and your guests are pampered and offered personalized service from attentive staff in modern, beautifully designed accommodations.

Each of our Rooms has its own unique window views of Toronto’s thriving South Core.

What Our Rooms can Offer You

Free W-Fi

We believe that charging our clients for every addition is no way to run a business. And something as simple and ubiquitous as Wi-Fi should not cost you extra.

In our fully connected world, it is expected that for your workshops and training events your attendees come prepared with laptops and personal devices and are ready to take notes and share information. To not allow your attendees to do so effectively hampers their ability to learn and take in information.

Something as simple as free Wi-Fi can make be the difference between a good conference, and a great one.

Full Tech Support

It would be nice if our computers and laptops would always function well when it’s time to make a presentation. But no matter how much you prepare and test your equipment before your event, sometimes it just fails when it’s needed most.

The Rostie Group offers full tech support for you to get your presentation going in all of our meeting and event rooms. From something as simple as being unable to reliably connect to our Wi-FI, to a failure to display content on our large televisions, we’ll help you make sure that your presentation runs its course trouble free.

Video

Both our smaller and larger spaces benefit from being full video equipped. Connect to your favourite video platform, and enjoy state-of-the-art cameras and audio that track the speaker. Our smaller meeting spaces are excellent huddle or interview rooms.

Our larger spaces have full Polycom enterprise level equipment which is ready and able to connect to other polycom systems, or any IP based video platform.

Our state-of-the-art Polycom videoconferencing equipment offers you all the benefits of a traditional business meeting, while saving you money on travel expenses and meeting planning costs.

Connect with multiple clients or associates around the world, in mere seconds, without having to worry about booking a single airplane flight. Videoconferencing technology gives your company a competitive edge by instantly allowing for seamless face-to-face communication with off-site contacts.

Videoconference rooms are conveniently located throughout The Rostie Group facilities. Equipment can also be purchased and installed according to your individual specifications.

Videoconferencing is a convenient and effective meeting option which can save your organization both time and money. This technology has many advantages over traditional business meetings…

Videoconferencing Lowers Travel Expenses

Share information with colleagues around the world in mere seconds without unnecessary travel costs, long layovers, pricey courier services, etc.

Videoconference and Conduct Worry-free Recruiting

Videoconferencing enables you to pre-screen, interview and privately interact with potential employees, providing personal contact in the assessment process. Find the best candidate for the job no matter where they may be located.

Videoconference and Gain a Competitive “Edge”

Videoconferencing gives you the instant “edge” in an increasingly globalized business world. Get a variety of diverse perspectives from off-site associates with limited planning or notice.

Videoconference to Stay “in the loop”

Whether working from the office, connecting from home, or conducting business off-site, videoconferencing allows you to effortlessly manage your business priorities, while remaining an integral part of the decision making process.

Videoconferencing Reduces your Company’s Carbon Footprint

Bring your groups together in several key locations, rather than relying on high-emission transport to get everyone into the same room.

Videoconferencing Options

Our clients utilize videoconferencing technology for an array of social, corporate and educational purposes, including:
• Business Meetings
• Conferences
• Job Interviews
• Training Sessions
• Educational Lectures

Flexible Furnishings with Customizable Layouts

Not every workshop should be set in a classroom, nor every conference need be a speaker in front of an audience of tightly packed chairs.

Your events have special requirements; whether it’s due to the number of attendees, or perhaps they need tables to work on. Perhaps they have additional requirements or mobility issues. Or something as simple as wanting to encourage collaboration by setting up small groups together.

At The Rostie Group, we are flexible with our layouts, and can make sure that you have the best set up for your own event. We can have our group sit around a large boardroom table, or a “U” shape that supports cross talk and collaboration.

We’ll make sure that your workshop fits you and your attendees, rather than trying to fit you into our space.

Built-in Presentation Equipment

All of our training rooms come complete with full presentation equipment. 80” TVs that allow you to display your presentation in full HD, and can be easily seen by everyone in the room. No one will miss a detail of your presentation. The full screen of these TVs are much more modern and powerful, and give a crisper and more full rich image than any projector could, allowing all the details of your images and videos to be seen by your attendees. Additionally, some rooms allow for extra TVs to be rolled in, up until 4 in configuration.

With speakers available, there is no need to attempt to strain your voice to speak, or try to make sure that your attendees can hear audio coming out from a weak laptop speaker.

The best part is that all this equipment, including set up and tech support to make sure it’s all running and compatible with your equipment comes at no additional charge.

It would make little sense to charge you for a training room, and then charge you again to use the equipment in that room. This way we can make sure that your training session is the best you’ve had, and that you’ll be more than eager to return to The Rostie Group the next time you need a training room.

Soundproof Walls

At The Rostie Group, we understand that there may be concerns with your organization when it comes to external meetings. Even a whisper of information landing on the wrong ears can be disastrous. Our larger meeting rooms are all sound proofed, to keep any external noises out of your meeting, avoiding distractions and loud noises.

And more importantly, so that information is kept in, and not shared with anyone outside of that room. We’re proud to have our guests relax in our spacious meeting rooms, knowing that they may freely speak of information all while enjoying the space they are in.

White Boards

All of our rooms have either fixed, or portable White Boards available for use. These white boards and the accompanying dry erase markers are also available at no extra charge. Just like the room equipment, we feel that charging extra for actually using the space you’ve rented doesn’t make sense.

Especially since our white boards are cleaned after each meeting for confidentiality reasons, and can then be re-used.

Flipcharts

Sometimes White Boards are not enough to contain all of the information you need, and you’re unable to erase and continue writing. For those exact reasons, when you rent a meeting room with The Rostie Group, we also have flipcharts available for your use.

Courtesy Telephones

All of our rooms come equipped with two telephones: A Polycom personal use telephone and a conference phone capable of outputting audio to fill the entire room. At anytime during the meeting you can use our telephones to make calls out to other attendees or supervisors, and can have outside parties dial in to our rooms, they all have private numbers that are available to use.

If you need to dial in to a conference, just dial the number, it’s that easy! Additionally, if you’re calling a local number, you can use the phone for your entire meeting for no additional cost. The only time we charge is if you need to dial out long distance. Most phone conferencing services have local numbers available so rest easy knowing that you can have your phone conference with no worries about additional charges or being cut off for over usage of minutes.

Unique Catering Options

Our extensive catering menu can satisfy any preferences or lifestyles your attendees might have. Full of delicious sandwiches and wraps, indulgent treats like chocolate chip cookies and ice cream, and healthy options like cranberry and country greens salads. We have breakfast options, full hot lunches, and even more exotic treatments like charcuterie and cheese boards, as well as hummus and pitas.

And of course, we can’t forget the Coffee.

All of the menu items here at The Rostie Group are delicious and will help you and your attendees feel good while they attend your event.

Natural Light

Amazing large windows allow for all natural light to come into all of our meeting rooms.

Book Online

We are proud to present our online booking portal. From here, you can rent any of our rooms, by setting the time you need them and how long the event will be. Check Availability, get pricing information right away, and you can even choose catering options, and select which A/V equipment you’ll need for your event.

It’s an all-in-one solution that allows you the freedom and flexibility to book and change your room as well as other selections at any time.

You can use the Rooms at The Rostie Group for all types of Events, Training, Conferences and More!

The rooms at The Rostie Group are ready and equipped to host attendees for any type of major, and minor events:

  • Sales Conferences
  • Town hall Meetings
  • Lunch and Learn Sessions
  • Parties and Holiday Events
  • Fully Networked Computer Training
  • Large and small Training Workshops
  • Interview Rooms where privacy is most important
  • Round table discussions for brainstorming and project progress reports
  • Executive Meetings with your C level partners in a large well lit board room
  • Classes for small one-time events, or ongoing classes for Colleges and Universities
  • One-on-One sessions in a completely furnished rooms that are sound proof and private
  • Small Client meetings around a table where everyone can see each other and has gorgeous views of Toronto’s South Core

This is just a small list of possibilities. The Rostie Group’s rooms are the perfect place to hold any of these events, and you’re not just limited to them. You can rent a room for Training, Conferences, Workshops, Classes, and any other type of event you can think of!

Our Rooms in Detail

At The Rostie Group, we are proud of our rooms. An interesting fact; we name them according to the large bodies of water that make the up the world.

Lake Joe

Quick Facts:

  • Seats 4
  • 100 Square Feet
  • 55" HD TV
  • Free Wi-Fi
  • Private Telephone
  • Whiteboard
  • Hardwired Internet Jacks
  • Polycom Speakerphone
  • Video
  • Catering Available

Our Lake Joe Meeting Room is a small room which is ideal for one-on-one interviews and videoconferencing. It overlooks the Bay-Harbour intersection. You can also book it as a refreshment area, or an extra area for large meeting coordinators.

Baltic

Quick Facts:

  • Seats 6
  • 175 Square Feet
  • 65" Chromecast enabled 4K TV
  • Free Wi-Fi
  • Private Telephone
  • Whiteboard
  • Hardwired Internet Jacks
  • Polycom Speakerphone
  • Video
  • Catering Available

Treat your guests in this popular and cozy meeting room that has a corner window with a beautiful view of the Bay-Harbour intersection. Ideal for small meetings with clients and for interviews.

Caspian

Quick Facts:

  • Seats 6
  • 215 Square Feet
  • 65" Chromecast enabled 4K TV
  • Free Wi-Fi
  • Private Telephone
  • Whiteboard
  • Hardwired Internet Jacks
  • Polycom Speakerphone
  • Video
  • Catering Available

Accommodate up to 6 guests in the Caspian meeting room for your next small meeting or interview. With abundant natural light, this relaxing atmosphere will make any meeting successful.

Atlantic

Quick Facts:

  • Seats 12
  • 390 Square Feet
  • 75" Chromecast enabled HD TV
  • Free dedicated Wi-Fi
  • Private Telephone
  • Whiteboards
  • Hardwired Internet Jacks
  • Polycom Speakerphone
  • Video
  • Catering Available

The Atlantic meeting room seats 12 around a traditional boardroom table. Guests will love the modern decor with its views of the Scotiabank Arena and the Toronto Harbour Commission.

Toronto Bay

Quick Facts:

  • Seats 10
  • 450 Square Feet
  • 55" HD TV
  • Free Wi-Fi
  • Private Telephone
  • Whiteboards
  • Polycom Speakerphone
  • Hardwired Internet Jacks
  • Video
  • Catering Available

Ideal for training, boardroom meetings and presentations, impress your out-of-town clients in the Toronto Bay room with its great views and spacious adjoining break out room.

Pacific

Quick Facts:

  • Seats 65
  • 700 Square Feet
  • Twin 80" HD TVs - Can be expanded to 4 80" HD TVs upon request
  • Free Wi-Fi
  • Private Telephone
  • Whiteboards
  • Polycom Speakerphone
  • Videoconferencing with a state-of-the-art Polycom System
  • Ceiling Mounted Speakers
  • Catering Available
  • 200 Square Foot Adjoined Break Out Room

The Pacific room is set up as the perfect place to run classes, large meetings, presentations and workshops. This large beautiful room is brightly lit and has fantastic views with an adjoined break out room for your catering, or as an external room phone calls and breaks.

Muskoka

Quick Facts:

  • Seats 65
  • 980 Square Feet
  • Twin 80" HD TVs - Can be expanded to 4 80" HD TVs upon request
  • Free Wi-Fi
  • Private Telephone
  • Whiteboards
  • Polycom Speakerphone
  • Videoconferencing with a state-of-the-art Polycom System
  • Adjustable Lighting
  • Catering Available

Guests will love the modern decor of our Muskoka Meeting Room overlooking the Toronto Harbour Commission. A large room designed to hold classes, training sessions, workshops, exams, and group sessions. Book it along with our Lake Joe room as a dedicated break out for out-of-room catering and a break space.

Rainy Lake

Quick Facts:

  • Seats 100
  • 1400 Square Feet
  • 4 60" HD TVs
  • Free Wi-Fi
  • Private Telephone
  • Whiteboards
  • Polycom Speakerphone with Addtional Microphones
  • Hardwired Internet Jacks
  • Videoconferencing with a state-of-the-art Polycom System
  • Adjustable Lighting
  • Ceiling Mounted Speakers
  • Ceiling Mounted Microphones
  • Catering Available

Our largest room – The Rainy Lake room is fully equipped with presentation screens, 4 wall mounted large LED screens and whiteboards. Perfect for videoconferencing, team rooms, receptions, training seminars, holiday parties and events. Guests will enjoy easy access during their mid-meeting breaks and meals to the adjoining breakout room, Lake of the Woods.

Meeting Room Layouts

Not only does the Rostie Group offer a variety of rooms to host any size of attendees, but we also offer the ability to customize the room to your own preference:
Below is our guide to helping you choose a room and the best layout to maximise your meeting objectives:

Educational Styles

Classroom

The presenter stands at the front of the room either at a podium or beside a projection screen facing rows of tables with 2-4 chairs per section. Depending on the size of the audience the sections can either by divided by one aisle running down the centre or two running down either side. This arrangement works best in an informational setting with someone clearly dictating the direction of the class, seminar, or conference.

See:

Rainy Lake: 1400 Sq. feet, up to 70 people in Classroom style.

Muskoka: 900 Sq. feet, up to 35 people in Classroom style.

Lecture

The audience is seated in rows of chairs divided into sections facing towards a presenter at the front. This arrangement works best for shorter presentations or ones that involve minimal note taking as desks are not provided. This format maximizes the amount of meeting room space available by diminishing the amount of required furniture.

See:

Rainy Lake: 1400 Sq. feet, up to 70 people in Classroom style.

Muskoka: 900 Sq. feet, up to 35 people in Classroom style.

V-Shaped Chevron

Tables are placed facing the front of the room on a slanted angle thus creating a more intimate and relaxed atmosphere between the presenter and the audience. Participants are seated in small groups of 3-4, which helps to facilitate discussion and group activities.

See:

Rainy Lake: 1400 Sq. feet, up to 32 people in V Shaped Chevron style.

Muskoka: 900 Sq. feet, up to 24 people in V Shaped Chevron style.

Group Styles

Library

Chairs line the sides of tables set lengthwise throughout a room in a style that resembles a cafeteria or library setting. By running tables the length of the room as opposed to horizontally, floor space is utilized efficiently. This format works well for study sessions, individual or group work as well as seminars that do not have long speeches.

See:

Rainy Lake: 1400 Sq. feet, up to 90 people in Library style.

Muskoka: 900 Sq. feet, up to 63 people in Library style.

Group Tables

Several tables can be formed by combining several smaller tables and arranging the chairs around the exterior. This formation works best if there is no an assigned presenter or group leader. This set up facilitates brain storming sessions and active discussions.

See:

Rainy Lake: 1400 Sq. feet, up to 50 people in Conference style.

Muskoka: 900 Sq. feet, up to 35 people in Conference style.

Pacific: 700 Sq. feet plus a breakout room of 200 Sq. feet, up to 25-35 people in Conference style.

Atlantic: 390 sq. feet, up to 12 people in Conference style.

Executive Styles

Boardroom

This arrangement typically has one large executive table around which the participants sit in boardroom chairs. There can be a presenter at the front using a projector screen or white board. There can also be a free flow of conversation across the boardroom table.

See:

Pacific: 700 Sq. feet plus a breakout room of 200 Sq. feet, up to 25-35 people in Boardroom style.

Atlantic: 390 sq. feet, up to 12 people in Boardroom style.

Hollow Square Boardroom

Having a brain storming session, department meeting or discussion with no designated leader? This configuration consists of multiple tables placed together to form a square or rectangular outline with open space in the middle. Chairs are placed around the perimeter and ample workspace for each participant is provided.

See:

Rainy Lake: 1400 Sq. feet, up to 45 people in Hollow Square Boardroom style.

Muskoka: 900 Sq. feet, up to 30 people in Hollow Square Boardroom style.

Pacific: 700 Sq. feet plus a breakout room of 200 Sq. feet, 25-35 people in Hollow Square Boardroom style.

U-Shaped Boardroom

This arrangement is the same as the hollow square style except that there is a designated speaker. It is recommended that one end of the square be left open to form the shape of a U while a presenter is speaking. Chairs are placed around the outside of the U so participants can converse with each other and the presenter.

See:

Rainy Lake: 1400 Sq. feet, up to 35 people in U Shaped Boardroom style.

Muskoka: 900 Sq. feet, up to 25 people in U Shaped boardroom style.

Pacific: 700 Sq. feet plus a breakout room of 200 Sq. feet, up to 25-35 people in U Shaped boardroom style.

Atlantic: 390 sq. feet, up to 12 people in U Shaped Boardroom style.

Book a Meeting Room in Toronto

If you’re looking to rent a room in Toronto for a meeting, conference, or any type of event, choose The Rostie Group for all of the above reasons and more. It’s the best choice for renting a meeting room in Toronto.